根据会议的目的和内容，结合时间和地点，用高效的方式组织会议的过程称为会议准备，一起来看下商务英语会议准备的情景对话。
Conversation 1 　　Manager: Would you please check on the availability of the conference room for that day? 　　Liu Yang: OK. If that time slot is open, I'll reserve it. 　　Manager: Where do you prefer to meet the guests before the meeting starts? 　　Liu Yang: Let me see, in the next office. 　　经理:你负责去查一下那天会议室的使用情况。 　　刘杨:好的。如果那个时间会议室闲着，我就预订下来。 　　经理:会议开始前在哪里迎接客人? 　　刘杨:我想一下，在隔壁办公室。 Conversation 2 　　Liu He:Do you think it necessary to add this item to the agenda? 　　Shang Li:Yes. It's really important. 　　Liu He:How about placing it at the beginning? 　　Shang Li:Good idea! In that case, everybody could pay attention to it. 　　Liu He:So there're altogether five items on the agenda. I'd like to keep each item to twenty minutes; otherwise we'll never get through. 　　Shang Li:Fine. Then the meeting is due to finish at four o'clock. 　　刘贺:你认为有必要在议程里增加这一项吗? 　　尚丽:是的。它很重要。 　　刘贺:把它放在开头怎么样? 　　尚丽:好主意!这样每个人都会注意它。 　　刘贺:那么议程里共有五项。我打算每项讨论20分钟，否则我们永远也讨论不完。 　　尚丽:好的。这样会议应该在4点结束。 Conversation 3 　　Mr. Dickens:Is the room ready for the meeting, Miss Chen? 　　Miss Chen:Yes, Mr. Dickens. Everything is ready. 　　Mr. Dickens:How about the microphone and speakers? 　　Miss Chen:I also have got them ready for the meeting. 　　Mr. Dickens:Good. Have you prepared some paper and pencils for the attendants? 　　Miss Chen:Yes, paper and pencils have been laid out by their name cards on the conference table for each attendant. 　　迪更斯先生:陈小姐，会场布置好了吗? 　　陈小姐:是的，迪更斯先生，都布置好了。 　　迪更斯先生:麦克风和喇叭准备得怎么样？ 　　陈小姐:我也已经准备好了。 　　迪更斯先生:很好，你为与会者准备了纸和铅笔吗? 　　陈小姐:是的，准备好了。供与会者们使用的纸和铅笔都按他们的名片放在会议桌上了。 Conversation 4 　　Liu Shan:Mr. White, I come to tell you about a meeting scheduLED from ten o'clock thismorning. 　　Mr. White:Oh, that's right. And the general manager asked me to report on the company's sales for last year at the meeting. 　　Liu Shan:By the way, the meeting will be held in your office, not in the conference room. 　　Mr. White:OK, thank you very much. 　　Liu Shan:Not at all. That's what I should do. 　　刘姗:怀特先生，我来告诉您今天从上午10点开始的会议议程。 　　怀特先生:噢，好吧，总经理让我在会上做一个关于公司去年销售额的报告。 　　刘姗:顺便说一下，会议在您的办公室剿于，而不是在会议室。 　　怀特先生:噢，太好了，谢谢你。 　　刘姗:不用客气，这是我应该做的。

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